Hire compliant drivers. Close DQFs in days, not weeks.
Prime DQ Files automates your commercial driver hiring workflow — from application intake to DOT-compliant Driver Qualification Files — so your team focuses on moving freight, not chasing paperwork.
- DOT-compliant DQF automation
- MVR · PSP · CDLIS · Clearinghouse
- Audit-ready in hours, not weeks
Driver Profile
Marcus Williams
CDL-A Driver Applicant
MVR
A-Tier
DOT
DQF Compliance
5 of 5 sections complete
100%
Background checks running
MVR · PSP · CDLIS · Clearinghouse
98
%
DOT Compliance Rate
2400 + Drivers Hired
500 + Carrier Accounts
Everything your hiring team needs to stay DOT-compliant.
Prime DQ Files replaces manual paperwork and spreadsheets with an automated workflow that takes every driver from application to audit-ready DQF — without the compliance risk.
Digital DQF Management
Build and maintain complete, audit-ready Driver Qualification Files — all five DOT compliance sections in one digital record.
Parallel Background Checks
Run MVR, PSP, CDLIS, and Federal Clearinghouse queries simultaneously — cut screening time from days to hours.
Driver Risk Scoring
Transparent A–D tier risk scores based on driving history, violations, and background results — defensible in any audit.
Automated Hiring Workflow
Guide every applicant through intake, processing, and hiring with automated reminders, e-signatures, and status tracking.
DQF Snapshot & Versioning
Lock point-in-time compliance records as read-only, timestamped PDF snapshots — always ready for DOT roadside inspections or audits.
Multi-Carrier Management
Manage multiple carrier accounts, companies, and hiring pipelines from a single platform — built for staffing agencies and large fleets.
Built for the way compliance actually works.
Every DQF section,
every time.
Prime DQ Files automatically assembles all five federally required compliance sections under 49 CFR Parts 382 & 391.
- Driver Application § 391.21
- Motor Vehicle Record (MVR) § 391.23
- Road Test Certificate § 391.31
- Medical Certificate § 391.41
- Prior Employment History § 391.23
Williams_Marcus_DQF.pdf
Complete · 5/5 sections · Timestamped
Sent to DOT audit officer · auditor@dot.gov
Delivered · Just now
One click. Complete DQF delivered to your audit officer.
Driver Risk Score
A-tier in seconds.
Every driver receives a transparent 0–100 score across four tiers. Defensible in any DOT audit or litigation.
Background Checks
All 4 checks. One click.
MVR, PSP, CDLIS, and Federal Clearinghouse run in parallel — not sequentially.
- Motor Vehicle Record (MVR) 2h 14m
- Pre-Employment Screening (PSP) 1h 52m
- CDLIS License Check 0h 43m
- Federal Clearinghouse 3h 07m
Your DQF compliance, always complete and audit-ready.
Most carriers still build Driver Qualification Files manually — chasing documents over email, missing expirations, and scrambling before DOT audits. Prime DQ Files shifts your workflow from reactive to automated, so every file is always complete.
- Expiration reminders
- 49 CFR compliant
- Instant PDF export
One platform for owner-operators, fleets, and staffing agencies
Whether you're hiring one driver or onboarding a hundred, Prime DQ Files scales with you. Multi-company management, delegate access, and white-label options make it the compliance backbone for the entire transportation industry.
- Multi-company support
- Delegate access
- White-label ready
From invite to audit-ready in days.
Three steps. No paperwork. No follow-up emails. A complete, DOT-compliant Driver Qualification File at the end.
Invite the driver.
Send a secure onboarding link. The driver completes their application, e-signs required forms, and uploads documents — all from their phone.
Checks run in parallel.
MVR, PSP, CDLIS, and Federal Clearinghouse queries fire automatically and simultaneously — no manual follow-up or waiting on each one separately.
Close the DQF.
Review the risk score, approve the hire, and export a complete, timestamped, audit-ready PDF — ready for any DOT inspection in seconds.
Connects with the verification services
your hiring team already uses
Prime DQ Files integrates with MVR providers, the Federal Clearinghouse, CDLIS, insurance verification services, and the tools your safety team relies on every day.
Commonly asked questions
Everything you need to know about Prime DQ Files. Can't find an answer? Our compliance team is happy to help.
A Driver Qualification File is a federally mandated record that every commercial motor carrier must maintain for each CDL driver under 49 CFR Parts 382 and 391. It includes the driver's application, motor vehicle record, road test certificate, medical certificate, prior employment history, and annual reviews. Prime DQ Files digitizes and automates the assembly of all five compliance sections.
We run MVR (Motor Vehicle Records), PSP (Pre-Employment Screening Program), CDLIS (Commercial Driver's License Information System), and Federal Clearinghouse queries in parallel. Running these simultaneously cuts typical screening time from several days to a matter of hours.
Every driver receives a score from 0–100 that maps to one of four risk tiers: A (low risk, fast-track hire), B (acceptable), C (review required), or D (disqualified). The score is calculated from driving history, violations, background check results, and years of experience. The model is fully transparent and defensible in any DOT audit or litigation.
Yes. Prime DQ Files is built with multi-tenant architecture so staffing agencies, large fleets, and holding companies can manage multiple carrier accounts from a single login — each fully isolated with its own drivers, files, team members, and compliance settings.
Hear from safety managers and fleet operators
who rely on Prime DQ Files every day
"We cut our driver onboarding time in half. What used to take two weeks of email chains now closes in three days — fully DOT-compliant."
Sarah Mitchell
Director of Safety, Midwest Freight LLC
4.9
"The parallel background checks are a game changer. MVR, PSP, Clearinghouse — all come back together instead of waiting on each one separately."
James Okafor
Fleet Manager, Summit Carriers
5.0
"Our last DOT audit was the smoothest we've ever had. Every file was complete, timestamped, and exportable as a PDF in seconds. The auditor was impressed."
Priya Sharma
Compliance Officer, TransRoute Inc.
4.8
"We manage 14 carrier companies from one account. The multi-tenant setup keeps everything isolated — no cross-contamination of driver files between clients."
Derek Huang
VP Operations, TruckStaff Solutions
4.9
Our recent news & insights
Practical guides on FMCSA regulations, DQF best practices, and building a defensible driver hiring process.
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