Know the rules. Prove you follow them.
DOT audits are unannounced and unforgiving. Prime DQ Files automates the compliance requirements of 49 CFR Parts 382 and 391 so you're always ready — not scrambling.
Primary regulation
49 CFR Part 391
Driver Qualification Files
Drug & alcohol
49 CFR Part 382
Clearinghouse required
Medical standards
49 CFR Part 391.41
Physical qualification
The 5 compliance areas Prime DQ Files covers — automatically.
A complete DQF requires documentation across five federal categories. We automate the collection, verification, and archiving of all of them.
49 CFR §391.21
Driver Application
The signed driver application is the foundation of every DQF. Drivers complete and e-sign it digitally during onboarding.
- 10-year employment history
- CDL and license information
- Accident & violation history
49 CFR §391.23
Background Checks
Federal law requires MVR, PSP, CDLIS, and Federal Clearinghouse queries. We order all four in parallel and import results automatically.
- Motor Vehicle Record (MVR)
- PSP — Pre-Employment Screening
- CDLIS & Clearinghouse
49 CFR §391.31
Road Test & Certificate
Road test certificates must be retained for each driver or a valid CDL may be substituted. We capture and store both.
- Digital road test certificate upload
- CDL substitution validation
- Examiner signature capture
49 CFR §391.41–45
Medical Certification
Drivers must hold a valid DOT medical certificate from a certified examiner. We track expiration dates and alert you before they lapse.
- Medical certificate upload & storage
- Expiration date tracking
- 30/60/90-day renewal alerts
49 CFR §391.25
Annual Review
Carriers must review each driver's driving record annually. We automate the review trigger, document the review, and keep a timestamped record.
- Automated annual review reminder
- MVR pull & comparison
- Supervisor sign-off capture
Drug & Alcohol · 49 CFR Part 382
Federal Clearinghouse — handled.
The FMCSA Drug & Alcohol Clearinghouse requires a query for every new hire and an annual query for all active drivers. We automate both — including consent collection from drivers.
Start closing compliant DQFs today —
free for 14 days.
Join hundreds of carriers using Prime DQ Files to hire faster, stay DOT-compliant, and survive audits with confidence.
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